Employment Terms & Conditions

Third-Party Hiring through Institute/College/Consultancy at DROBO Education

Overview

Third-party hiring at DROBO Education through institutes, colleges, or consultancies involves collaboration between our organization and an external entity to source candidates. This process is governed by Indian labor laws, including the Contract Labour (Regulation and Abolition) Act, 1970, and the Indian Contract Act, 1872, alongside specific agreements with the third party. The following articles outline the terms and conditions to ensure clarity, compliance, and a structured hiring process while protecting all parties' interests.

Article 1: Scope of Engagement

The third party (institute/college/consultancy) shall provide a pool of pre-screened candidates based on DROBO Education's job description, eligibility criteria, and skill requirements. Services may include campus recruitment drives, job fairs, or off-campus hiring through consultancy databases. DROBO Education retains the final decision on candidate selection. The consultancy shall not provide third-party employees to the company; only direct employee candidates shall be sourced.

Article 2: Roles and Responsibilities

2.1. The third party shall:

  • Advertise job openings
  • Coordinate with candidates
  • Arrange interviews or assessments
  • Verify candidate credentials (e.g., educational certificates, work experience) as agreed
  • Ensure compliance with anti-discrimination laws and fair recruitment practices

2.2. DROBO Education shall:

  • Provide detailed job descriptions
  • Specify salary ranges and selection criteria
  • Conduct final interviews, assessments, or technical evaluations
  • Handle offer issuance and onboarding

Article 3: Compensation and Fees

  • 3.1. Consultancy fees shall be 8-20% of the candidate's annual cost-to-company (CTC) per hire, payable within 30-60 days of joining.
  • 3.2. Campus recruitment fees shall be flat or per-hire, as negotiated with the institute/college.
  • 3.3. Payment terms include refunds or replacement guarantees if a candidate leaves within 3-6 months. No fees apply for candidates not hired, unless agreed otherwise.

Article 4: Candidate Employment Terms

  • 4.1. Candidates hired through third parties are direct employees of DROBO Education, not contract workers.
  • 4.2. Offer letters shall include standard terms (e.g., salary, probation, benefits) per DROBO Education's policies and Indian labor laws.
  • 4.3. Statutory benefits, including Provident Fund (PF) under the Employees' Provident Funds and Miscellaneous Provisions Act, 1952, and gratuity under the Payment of Gratuity Act, 1972, shall be provided.

Article 5: Confidentiality

The third party shall protect sensitive information (e.g., job roles, salary structures, business plans) shared by DROBO Education. A non-disclosure agreement (NDA) may be required. Candidates' personal data shall comply with the Information Technology Act, 2000, and Digital Personal Data Protection Act, 2023.

Article 6: Non-Compete and Non-Solicitation

  • 6.1. The third party shall not recruit candidates for competing employers during the engagement without prior consent.
  • 6.2. A non-solicitation clause prevents the third party from poaching DROBO Education's employees or clients for 1-2 years post-engagement.

Article 7: Timeline and Process

  • 7.1. The third party shall source candidates within an agreed timeline (e.g., 2-4 weeks for consultancies; campus drives per academic calendars).
  • 7.2. The recruitment process includes pre-screening, aptitude tests, group discussions, interviews, or technical evaluations.
  • 7.3. Deadlines for offer letter issuance and candidate joining shall be mutually agreed.

Article 8: Termination of Agreement

  • 8.1. Either party may terminate the agreement with 15-30 days' written notice, unless breached.
  • 8.2. Immediate termination grounds include breach of confidentiality, failure to deliver candidates, or unethical practices.
  • 8.3. Pending fees or obligations shall be settled upon termination.

Article 9: Compliance and Legal Requirements

  • 9.1. The agreement shall adhere to labor laws, including the Contract Labour Act, 1970, where applicable.
  • 9.2. Compliance with anti-discrimination laws and the Sexual Harassment of Women at Workplace Act, 2013, is mandatory.
  • 9.3. The third party shall maintain valid licenses (e.g., consultancy registration under state Shops and Establishments Acts).

Article 10: Dispute Resolution

  • 10.1. Disputes shall be resolved internally through mutual discussion within 15 days.
  • 10.2. Unresolved disputes shall proceed to arbitration or mediation per the Arbitration and Conciliation Act, 1996.
  • 10.3. Jurisdiction aligns with DROBO Education's registered office or as mutually agreed.

Article 11: Communication Protocol

All emails related to the hiring process, including offer letters, candidate details, and terms, shall include the institute/college/consultancy representative in CC or BCC. This ensures transparency and serves as proof that DROBO Education has shared all relevant details with the third party, in addition to the candidate.

Article 12: Acceptance of Terms by Default

If an offer letter is sent via email (per Article 11) and neither the institute/college/consultancy representative nor the candidate raises questions or objections within the specified timeframe (e.g., 7-14 days, as mentioned in the offer), DROBO Education shall assume that both parties agree to the terms and conditions outlined.

Article 13: Accountability for Non-Response

If the institute/college/consultancy claims non-responsibility due to failure to respond after receiving information via email and hard copy (per Articles 11 and 12), DROBO Education reserves the right to delist the third party from future engagements and pursue legal action under the Indian Contract Act, 1872, as the third party was duly informed through email and hard copy communications.

Article 14: Responsibility for Documentation

DROBO Education's responsibility is limited to sending all relevant details, including offer letters, terms, and conditions, to the candidate and the third party. The institute/college/consultancy and candidate are responsible for providing necessary documents (e.g., educational certificates, ID proofs) and details for onboarding within the stipulated timeframe.

Article 15: False or Baseless Allegations by Employee

If an employee hired through the third party makes false or baseless allegations against DROBO Education and fails to provide proof, DROBO Education shall consider this a breach of contract. DROBO Education reserves the right to take legal action against the employee under the Indian Contract Act, 1872, or other applicable laws.

Article 16: Incorrect Information Provided by Candidate

If a candidate hired through the institute/college/consultancy provides false or incorrect information (e.g., fabricated credentials, work experience), it shall be considered a breach of contract. DROBO Education may take legal action against the candidate. The institute/college/consultancy shall be responsible for providing accurate and verified information to DROBO Education and may face delisting or legal action if found complicit.

Article 17: Background Verification by Third Party

DROBO Education reserves the right to engage a third-party agency or person for background verification of candidates. Only non-sensitive data (e.g., educational qualifications, previous employment details, offer latter and etc) shall be shared with the verification agency or person, in compliance with the Digital Personal Data Protection Act, 2023.

Article 18: Prohibition on Third-Party Employee Provision

The consultancy shall not provide third-party employees or contract workers to DROBO Education. The consultancy's role is limited to sourcing candidates for direct employment with DROBO Education.

Additional Considerations

Campus Hiring:

  • Recruitment may be restricted to final-year students or specific departments (e.g., engineering, management)
  • DROBO Education shall adhere to campus placement policies (e.g., one offer per student, no poaching)
  • Training or internship programs may be included

Consultancy Hiring:

  • Consultancies shall provide a replacement candidate if the hired employee leaves within 3-6 months
  • Background verification services may be included, with costs specified

Last Updated: Feb 03, 2025